Managed Enterprise DMS
Managed Mayan EDMS Hosting
Enterprise document management with workflows and metadata
What is Mayan EDMS?
Mayan EDMS is an enterprise document management system with workflows, metadata, and granular permissions. It models complex document lifecycles, including approval chains, retention policies, and role-based access, for teams that have outgrown a simple archive.
Use cases
- Regulated document lifecycles
- Approval workflows for contracts and records
- Large multi-department archives
- Enterprise records management
Features
- Document workflows and state machines
- Metadata, cabinets, and smart links
- Granular role-based permissions
- OCR and full-text search
- Document versioning
- Retention and expiration policies
- Tags and document types
- REST API
Simple, transparent pricing
Same software, fraction of the cost.
Starter
Up to 10,000 documents
- Mayan EDMS instance
- Up to 10,000 documents
- 10 GB document storage
- Workflows and metadata
- Role-based permissions
- Daily encrypted backups
Most popular
Business
Up to 100,000 documents
- Everything in Starter
- Up to 100,000 documents
- 100 GB document storage
- Custom workflows
- Retention policies
- Priority support
Enterprise
Unlimited documents
- Everything in Business
- Unlimited documents
- Dedicated database
- SSO / LDAP
- Custom integrations
- SLA-backed uptime
Every plan includes
Managed hosting
Dedicated bare-metal servers
Automated backups
Daily backups with 30-day retention
SSL included
Automatic HTTPS with Let's Encrypt
Monitoring
24/7 uptime monitoring and alerting
Compliance-ready hosting
Every managed deployment runs on EU infrastructure in Germany. Data Processing Agreement available on request. All services covered under a single DPA.
Frequently asked questions
How do cabinets differ from tags in Mayan EDMS?
Tags are labels applied directly to documents for quick filtering; cabinets are hierarchical containers that organize documents into a folder-like tree. A single document can belong to multiple cabinets and carry multiple tags simultaneously.
Can Mayan EDMS enforce a multi-step approval workflow on documents?
Yes. Mayan EDMS includes a state-machine workflow engine where you define states, transitions, and the roles allowed to trigger each transition. Approval chains for contracts, invoices, or policy documents are a built-in use case.
Can I migrate an existing Mayan EDMS instance to your hosting?
Yes. We migrate your documents, metadata schemas, cabinets, workflow definitions, and user roles. Share your current Mayan EDMS version before sign-up so we handle any database migration scripts correctly.
What document volume does each plan support?
Starter holds up to 10,000 documents on 10 GB of storage, Business up to 100,000 on 100 GB, and Enterprise is unlimited with a dedicated database and no document cap.
Ready to get started with Mayan EDMS?
Your instance is provisioned in minutes. No credit card required for a consultation.
Contact us